Background

The Excellence Community Education Welfare Scheme (ECEWS) is a leading and reputable indigenous non-for-profit organization that promotes access to Qualitative Healthcare, Education and Economic Strengthening Opportunities for all Nigerians. With its headquarters in Uyo, Akwa Ibom State and a corporate office in Abuja, ECEWS has presence in 17 States across the South-South, South East, South West and North Central Nigeria with a strong client portfolio with the United States Agency for International Development (USAID), Global Fund to fight against AIDS, TB and Malaria, United States Centers for Disease Control and Prevention (US CDC), The United Nations office of Projects, World Bank & Federal Government of Nigeria. Since its founding in 2001, ECEWS has built a vast network of health and allied professional staff, partners and collaborators which has earned her a solid reputation among its funders and is well regarded by competitors and partners alike.

Job Description

• Recruitment: In collaboration with Project staff, provide services related to the recruitment of project staff and contractual staff who will provide administrative support to project technical activities. This includes defining recruitment needs, developing clear job descriptions, managing the intake of applications, reviewing and circulating CVs, identifying advertisement resources, performing initial interviews of candidates, and checking references. Provide progress reports to and regularly communicate with project management staff and update management regarding recruitment activities. Maintain CV files of prior candidates for future recruitment efforts.
• Hiring: In collaboration with the Project Director and Senior Human Resources Manager, negotiate salary with the selected candidate. Secure necessary ECEWS/USAID concurrences and approvals for selected candidates. Prepare employment letters.
• Personnel: Create and maintain accurate personnel files on all employees. Administer paperwork for all local employee changes in status. Assist project management of equitable implementation and enforcement of personnel policies as needed. Be available to employees regarding confidential employment matters, career development, job satisfaction, and grievance and discipline issues. Provide guidance and options and/or pathways for resolution, consulting with HRM appropriately. Conduct exit interviews when staff depart from positions. Maintain, revise, and update the Employee Handbook as necessary.
• Benefits Program: Oversee the administration of the health benefits, life insurance, and national housing fund scheme (NHF) and pension program. Collaborate with the PD/HRM on the management of the provider relationships. Ensure that the ECEWS/ACE5 benefits package is evaluated and revised as necessary on an annual basis. Communicate any changes to project staff.
• Orientation: Develop and conduct as needed an orientation program for all new staff to review ECEWS/ACE 5 benefits, performance standards, and policies.
• HR Advisory Capacity: Provide project management with HR perspective on potential impacts of issues and actions affecting project staff.
• Procurement Integrity: Provide procurement integrity training to new and continuing staff to ensure that ECEWS standards and USAID regulations are adhered to, particularly in regard to the recruitment of new staff.
• Compensation: Administer the compensation program for local staff and consultants. Ensure salary structures and guidelines are followed. Provide advice to management staff as needed.
• Performance Planning, Review & Development (PPRD): Oversee the performance planning, review & development process for all staff. Provide information to supervisors and staff on how to complete forms. Ensure plans and reviews are completed in a timely manner. Maintain PPRD records.
• Capacity building of the team members.
• Ensure that strong internal control systems are in place and that the ECEWS Code of Conduct and ECEWS’s Zero Tolerance practice are well understood by all the staff in the country.
• Assist SHRM/ Lead to conduct regular and thorough risk assessments in the country and monitor the success of risk mitigation and risk control activities.
• Ensure appropriate segregation of duty within all ECEWS offices in the country.
• Ensure that systems are in place in the country to ensure that operations are managed, and staff act in full compliance with local laws, adhere to contract/award and donor requirements; and comply with ECEWS policies and standard operating procedures.
• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and ECEWS policies and procedures
• Monitor and ensure compliance.
• Excellent organizational skills and attention to detail
• Familiar with pertinent employment benefits programs
• Knowledge of local labor laws

Minimum Recruitment Standard

• Master’s Degree in HR/management or related field, or bachelor’s degree with 5 years post-degree experience in human resources management, including recruitment and personnel management
• 6 – 8 years related and progressive experience.
• Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues, experience in conflict resolution helpful
• Competences to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines
• Excellent interpersonal skills and demonstrated ability to interact professionally with diverse staff, clients, and consultants
• Proven ability to successfully participate on teams in a fast-paced environment

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