Description

To ensure the appropriate and professional implementation of the Project in the most effective manner possible

To make every effort to ensure that the Project’s objectives/outputs are achieved according to the work plan and within the contracted project period. The consultant would ensure effective project management.

Background

ECEWS, a non-governmental organization operates in complex and dynamic environments, often spanning multiple geographical locations and dealing with diverse challenges. Effective knowledge management and process improvement are Important for sustaining impactful programs, fostering innovation, and ensuring organizational resilience. However, capturing, sharing, and applying knowledge effectively across global operations remains a significant challenge.

Objectives:  

Program Efficiency:

• Provide technical assistance to the smooth and efficient implementation of the project towards achieving its set objectives.

Process Improvement:

• Support quality assurance and quality process for continuous quality improvement across all administrative and program management processes and procedures.

Project Management:

• Support a culture of data use via data analysis, research and products development.

Responsibilites and Tasks:  

A. Project implementation  

I. Should be familiar with the Project documentation (which should include but not limited to):
i. the donor contract
ii. required Donor procedure manuals
iii. MOU with the line Ministry
iv. the approved Project proposal and budget.

II. Review the Project files held by the Country Office and ensure that copies of the above documents are readily available. S/he should also establish, as required, Project working files.
III. Review existing Project outputs and indicators so as to ensure that they are appropriate and realistic, and if required suggest changes to line management.
IV. Provide technical assistance and support to Project and counterpart staff as required.
V. Conduct periodic workplan implementation analysis, including variance analysis and burn rate analysis.

B. Asset Management  

I. Use established project asset management and monitoring systems that are compatible with organizational policies and procedures.
II. Establish an asset register for all assets purchased by or provided to the Project in line with standard ECEWS policies.
III. Support systems for asset inventory and management.

C. Contract Management  

I. Should be aware of the ECEWS Contract Management Policy.
II. Ensure that contractual compliance obligations to the donor are understood and adhered to, by all relevant Project staff, sub recipients and CBOs.
III. In the event of any urgent and serious maters, provide immediate reports to line management whichever or CEO and PD on such maters of significance may include:

i. Personnel/staff,
ii. security,
iii. financial or asset control,
iv. project performance,
v. legal problems,
vi. events likely to gain adverse publicity, and or
vii. any other maters felt to be of significance by the Project Manager.

IV. Assist line management to meet all donor reporting requirements in a timely manner.
V. Ensure that any necessary changes to the project design, objectives, outputs or budget are identified and brought to the atention of line management in a timely manner.
VI. Ensure the effective management, maintenance, security and legitimate usage of all project facilities, vehicles, personnel and equipment.

D. Government Liaison/External Relations  

I. in Establish and maintain positive working relationships with other institutions involved in the project. This should include regular contract to ensure they are fully ain appropriately involved in the Project.
II. Establish local procedures to liaise effectively with local government institutions.
III. Assist line management to meet all required reporting requirements both narrative and financial promptly.
IV. Facilitate and provide opportunities for counterpart staff and agencies to be aware of and learn from the implementation of all aspects of the Project. Develop, maintain and strengthen relations with other agencies working in the same geographic or technical area.
V. Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the Project and the reputation of ECEWS.

E. Policy Development:  

I. Actively contribute, when requested, to the development of ECEWS policies and procedures on all maters. II. Where appropriate, contribute actively to the national development policy debate through participation in seminars, meetings etc. III. Ensure the availability of all relevant SOPs for the project.

Expected outcomes:

1. Improved program management processes and procedures.
2. Improved Implementation of Best Practices and donor policy: ECEWS programs adopt and disseminate best practices to improve program outcomes.
3. Improvements in program outputs.
4. Improvement in quality of donor reports and proposals.

Qualifications and Experience:

Core Competencies:

1. People Skills: Ability to work independently and as a team player who demonstrates leadership and can support and train staff and also able to work with disaster affected communities in a sensitive and participatory manner.
2. Communication Skills: Well, developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of ECEWS. This includes effective negotiation and representation skills.
3. Integrity: Works with trustworthiness and integrity and has a clear commitment to ECEWS's core values and humanitarian principles.
4. Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
5. Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self assessment particularly in high stress and high security contexts.
6. Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
7. Knowledge and skills: knowledge of US-CDC, USAID & GF policies and procedures
8. Code of Conduct. Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.

Technical Competencies required for this position:

1. A minimum of 8 years’ experience project management and implementation within an INGO or related environment, an expectation of at least 2 years applied high level project management.
2. Ability to develop and foster external organizational relationships and applied representation skills.
3. Readiness to work with people of all backgrounds without bias.
4. Ability to coach and mentor staff in a cross-cultural environment.
5. Advanced written and spoken English Language skills.

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